Guide for Participants (Agents, Judges, Observers)
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Your Organization Manager (typically a coach, president or club leader) will email you an invitation to join Yaatly and affiliate with your Organization. Click the link in the invitation and follow the instructions to join your organization.
Respond to your emailed invitation to join your Organization
Your Organization Manager will receive an invitation to an event from the Tournament Director. When they accept this invitation, they'll be able to invite your Organization's members to RSVP. You'll see the RSVP option on your personal homepage:
Once you RSVP, you'll be able to enter the Event to participate in the tournament.
Sometimes you may want to attend an Event without inviting your whole Organization. Hired judges, observers, alumni, recruiters and others often attend events without the team. To do so, they'll need the invitation URL invitation for the Event from the Tournament Director.
With the invitation URL, any individual can join the event as an unaffiliated individual by selecting "Join as an Individual" on the invitation landing page.
Once you're in the Event Lobby, you will probably head to the Auditorium for a general assembly for all tournament participants or to your team's Lounge--a private room only for members of your Organization. You can also find the Tournament HQ in the sidebar as well as the ability to create social rooms that are available to all attendees.
To know where you'll go to compete, you'll need to wait until the Tournament Director makes the posting available. Typically, this happens 15-20 minutes before the round begins.
When it's time for your round to begin, the posting/pairing will be available in the Lobby. You'll be able to find your team name or code in the posting (or search for it in the page using "ctrl-F"). Once you've found it, you can select "Join" to enter the competition room.
Next, you'll need to select your role in the room:
Competition rooms have a number of tools available to the participants, including camera and microphone on/off buttons, a sidebar with room chat and active members list, an in-room timer controlled by the judges, private preparation rooms for the teams and a deliberation room for judges.
You can also enter the speaker order and time allocation that will be used by your team.
When it's your turn to speak, take the floor!
Check in with each speaker to make sure that the video and microphone are working well.
Mute yourself when not speaking.
Minimize cross talk. Talking over others muddies audio and makes you and other hard to hear.
Plan to handle disconnections. Although rare, connection problems do happen. Consider exchanging cell number or other means by which to connect in the round chat room.
If you have trouble connecting, try turning off your video. When connection issues happen, turning off the video may help.
Make a note of contact info for the Tournament Director and your Organization Leader in case you have an issue connecting to Yaatly.
You can get more tips on competing online in our Guide to Competing Online.
